Office & Experience Junior Specialist

As our Office & Experience Junior Specialist, you will be the primary owner of our workplace operations and play a key role in shaping an employee and guest experience that truly reflects Caracol’s innovation, agility, and international mindset.

Few examples of responsibilities:

Front-of-house & hospitality: Oversee reception operations, manage the switchboard, ensure a seamless welcome for visitors, and maintain meeting rooms to a professional, ready-for-use standard.
Workplace operations: Own the office look & feel, coordinate maintenance, facilities, and service vendors, oversee inventory and minor asset tracking, and ensure smooth operational routines.
Supplier & budget management: Identify, negotiate, and manage suppliers; monitor service quality and ensure alignment with budget, SLAs, and internal standards.
Travel & logistics: Act as the primary liaison with the travel agency; coordinate travel, accommodations, and itineraries; ensure compliance with travel policies; and propose improvements to travel processes.
Employee experience: Lead onboarding logistics, coordinate internal events and team-building initiatives, and develop small rituals that reinforce culture, engagement, and sense of belonging.
HSE & compliance: Support safety procedures and drills, maintain visitor and compliance records, and collaborate with the HSE function to implement and reinforce workplace policies.
Reporting & processes: Build and maintain dashboards and reports to track activities and KPIs, and propose process optimizations to improve efficiency, cost control, and employee satisfaction.

Ideal Background:

1 year of experience in front office, office management, workplace operations or similar roles in a corporate and fast-paced environment.
Strong hospitality mindset and excellent communication skills, with confidence in interacting with employees, leadership, and international guests.
Excellent organizational skills, ability to manage multiple priorities, and a proactive, solution-oriented attitude.
Solid command of Microsoft 365 and digital workplace tools.
Fluency in Italian and English (B2 level or above).

What we offer:

Caracol is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of Additive Manufacturing! Apply today and be part of our success story.